Our policy applies to all children registered at this school and this policy is made available to all stakeholders.
Children who are persistently late or absent soon fall behind with their learning and frequently develop large gaps in their learning which will impact on their progress and their ability to meet age related learning expectations. A child whose attendance drops to 90% each year will, over their time at primary school, have missed two whole terms of learning.
Aims and Objectives
This attendance policy ensures that all staff in our school are fully aware of, and clear about the actions necessary to promote good attendance.
Through this Policy we aim to:
- Improve students’ achievement by ensuring high levels of attendance and punctuality.
- Achieve 96% attendance for all children, apart from those with chronic health issues.
- Create an ethos in which good attendance and punctuality are recognized as the norm and seen to be valued by the school.
- Raise awareness of parents, and students on the importance of uninterrupted attendance and punctuality at every stage of a child’s education.
- Work in partnership with students, parents and the staff so that all students realize their potential, unhindered by unnecessary absence.
- Establish a pattern of monitoring attendance and ensure consistency in dealing with regular absence.
- Recognize the key role of all staff, but especially class teachers, in promoting good attendance.
We maintain and promote good attendance and punctuality through:
- Counting Attendance 10% or more in our Reporting procedures.
- Raising awareness of attendance and punctuality issues among all staff, parents and students.
- Ensuring that parents have an understanding of the responsibility placed on them for making sure their child attends regularly and punctually.
- Equipping children with the life skills needed to take responsibility for good school attendance and punctuality appropriate to the child’s age and development.
- Developing and implementing procedures for identifying, reporting and reviewing cases of poor attendance and persistent lateness.
- Supporting students who have been experiencing any difficulties at home or at school which are preventing good attendance.
- Developing and implementing procedures to follow up non-attendance at school.
- An absence is classified as authorized when a child has been away from school for a legitimate
reason and the school has received notification from the parent.
- Only the school can make an absence authorized. Parents do not have this authority. Consequently
not all absences supported by parents will be classified as authorized.
Authorized Absence consists of:
- Medical leave only when a medical certificate is produced.
- Leave for Haj: 10 days
- Leave for bereavement (death in the immediate family)
- An absence is classified as unauthorized when a student is away from school without the permission of the school. Therefore, the absence is unauthorized if a student is away from school without good reason, even with the support of a parent.
Our school will undertake to follow the following procedures to support good attendance:
- To maintain appropriate registration processes.
- To maintain appropriate attendance data.
- To communicate clearly the attendance procedures and expectations to all staff, parents and
- To have consistent and systematic daily records which give detail of any absence and lateness.
- To follow up absences and persistent lateness if parents have not communicated with the school.
- To inform parents what constitutes authorized and unauthorized absence.
- To strongly discourage unnecessary absence through holidays taken during term time.
- To work with parents to improve individual student’s attendance and punctuality
- To report attendance statistics to the KHDA as requested.
- All staff should be aware that they must raise any attendance or punctuality concerns to the Senior
Leadership Team for timely action to be taken.
All members of school staff have a responsibility for identifying trends in attendance and punctuality. The following includes a more specific list of the kinds of responsibilities which individuals might have.
Class teachers are responsible for:
- Keeping an overview of class and individual attendance looking particularly for either poor overall
attendance, variances in patterns of attendance and/ or unusual explanations for attendance offered by children and their parents.
- Monitoring follow-up once actions have been taken to correct attendance concerns. Refer Attendance Procedures During The Day below.
- Emphasizing with their class the importance of good attendance and promptness.
- Following up absences with immediate requests for explanation which should be noted in the
- Discussing attendance issues at Parent Teacher Meetings where necessary.
- Maintaining close supervision in relation to students requesting permission to: use the bathroom; seek medical attention; go to administration. Generally speaking, students should be present throughout the entire lesson. It would only be on rare occasions that a student would need to leave the lesson. If the student request is genuine, the teacher will provide an Approval badge for the student to wear. Teachers are to carefully monitor students who regularly request to leave the room.
The Attendance Secretary (AS) and Supervisors
The AS and Supervisors are responsible for the overall management of attendances and detentions. They work closely with Class teachers, the Parent Liaison Coordinator (PLC), the Supervisors, Admissions, HRTs and VP Student Affairs.
The Supervisors and the AS immediately follow up on any absences by calling the parents and take appropriate action in keeping with the procedures.
Absences, recordkeeping and Follow up with Parents
The AS and AT work closely with one another to ensure the KHDA Attendance report is completed accurately. They also liaise to determine issues with unauthorized absences. Parents of students who fall in this category will be contacted by the Parent Liaison Coordinator.
Parents are responsible to place a high priority on attendance and achievement by:
- Ensuring that their child attends school regularly and punctually
- Contact school, either by email to the students’ supervisor, or by telephoning reception (04 288 5115) on the first morning of absence, preferably before 8.00 am, whenever their child is unable to attend school
- Informing the school in advance of any medical appointments in school time. For the absence to be
recorded as a medical absence we do require evidence from the doctor or hospital (Appointment email/ SMS)
- Making requests for authorized absence during the school year, only if absolutely necessary as these are not automatically authorized. The school is responsible for determining an acceptable absence.
- Talking to the school as soon as possible about any child’s reluctance to come to school so that
problems can be quickly identified and dealt with.
- Informing a member of staff of any reason or problem that may hinder their child from attending school
- Working with the school to resolve issues and ensure good attendance and punctuality
- Ensuring their child is punctual to school
In the event of the student contracting an illness or suffering an injury which would make an absence of 3 days or more likely, parents should inform the school immediately, and subsequently keep the school informed on progress.
The school day begins at 7:45 am for and students are expected to be in school on time.
Refer Attendance Procedures below
Attendance Procedures (Grades 5 -12)
Attendance Procedures Period 1 Onwards
Teachers list absences for each lesson. If a student is missing, the teacher immediately advises the Supervisors.
AS advises the supervisors by telephone, names of students who leave during the day. Permission to leave can only be granted in writing by a VP or Principal. The Supervisor updates the absentee list on her noticeboard.
Period 2 onwards. Teachers record absentees in Class Register. If a student is at school but does not attend class, the teacher immediately notifies Supervisor by mobile. If the Supervisor cannot locate the student, she notifies the Parent Liaison Coordinator. If the student is found to be truant, s/he will be suspended by VP Student Affairs.
Students who are late for lessons will be allowed to enter the lesson. If the same student is late regularly, the teacher emails the Supervisor who follows the matter up. Teachers do not use the CLP for students who are late to school.
Latecomers – Procedures
Students who use the school bus are never marked late. They can enter Assembly late and can enter lessons during the period.
Latecomers 7.46 – 8.00 Assembly: The HRT will mark the students late ‘L’ if they arrive between 7.46 and 8.00am. Students arriving in this period 3 times a week or more will be placed on After School Detention
Consequences of not attending After School Detention for second time: In House Suspension. VP Student Services
Supervised by: Assistant Supervisor
Latecomers: 8.00 – 8.45
ALL LATECOMERS MUST REPORT TO THE AS. THEY MUST NOT GO TO CLASS OR ANYWHERE ELSE IN THE BUILDING.
- Lists all Latecomers (other than those who travel by bus) arriving at school after 8.00am.
- Advises students and parents of After School Detention which will occur the same day.
- Updates Detention records on database.
Latecomers will not be allowed to attend Period 1. Girls will be Supervised by the Parent Liaison Coordinator and boys by the Assistant Supervisor.
Consequences of not attending After School Detention : 2 After School Detentions are issued. The Parents are immediately notified by the Supervisors.
Consequences of not attending After School Detention for the second time: Suspension – Out-of-school could apply. VP Student Services
Consequences of continued unsatisfactory attendance or punctuality: Suspension – Out-of-school. VP Student Services
Latecomers: 8.45 – 9: 30: as for Latecomers 8.00 – 8.45